Researching and Publishing

Repository

The University Library of Humboldt-Universität zu Berlin has been operating its own repository (a publication server), the edoc-Server, since 1997. It provides the organisational and technical framework for the publication and permanent archiving of electronic scientific publications in accordance with open access.

The edoc-Server can be reached at the following web address: edoc.hu-berlin.de

Publishing on the edoc-Server

Theses (e.g. dissertations) and other types of publications (e.g. research reports) by members of Humboldt-Universität can be published on the edoc-Server. The edoc-Server also provides a platform for the secondary publication of documents that have already been published elsewhere. Research data can also be published on the edoc-Server.

Furthermore, journals and other serials can be published on the edoc server. This service is primarily available to editors of existing and new journals and serials.

Publications on the edoc-server are always published open access. Initial publications correspond to the golden route (gold open access), secondary publications correspond to the green route (green open access).

Further information

Research Data

Research data is data that is created during the research process or as its result.

Researchers of Humboldt-Universität zu Berlin are required to store research data securely, to process and document it appropriately, to retain it for the long-term and to make it publicly accessible as early as possible. This and more is specified in the Research Data Management Policy of Humboldt-Universität zu Berlin.

Support

Together with the Computer and Media Service and the Research Service Centre, the university library participates in the Research Data Management initiative. This initiative serves as the first point of contact and support for researchers at Humboldt-Universität regarding all aspects of research data. For this purpose, it operates a website on research data management.

Publication of research data

The publication of research data serves, among other things, the re-use in further research and the possibility of verifying published research results. Therefore, the publication of research data is increasingly required by research funding institutions and practiced by scientists. In many cases, the research data is published together with the research results. Like scientific publications, research data can be published freely accessible according to the principle of open access. Accordingly, this is called open data. Open access repositories or special data repositories are often used for this purpose. Members of Humboldt-Universität can publish their research data via Humboldt-Universität's repository, the so-called edoc-Server. Scientists of Humboldt-Universität are recommended to make their research data publicly accessible as early as possible in accordance with the Open Access Declaration of Humboldt-Universität.

ORCID iD

It is important to be able to clearly identify authors of publications. Examples for the need of unambigious identification are authors with the same name, name changes, and when authors change institutions. This unambiguous identification is required to be possible both for individuals when reading a publication and for computers. Unambiguous numeric identifiers, which authors state in addition to their names and instutions (affiliation), have become standard.

ORCID' logo (a light green circle with the letters 'iD' centered inside)

ORCID iD logo

Most used is the ORCID iD. It is a non-proprietary and unambigious identifier that consists of 16 digits displayed as blocks of fours (example: 0000-0002-1825-0097). As part of a web address it links to the ORCID profile of a person, which can hold further information about that person and which is independent of the person's institution, thereby allowing to add infomation about affiliation, publications, research data, academic positions and similar.

The use of an ORCID iD has become an international de facto standard for the identification of authors. All scientists of Humboldt-Universität are encouraged to have an ORCID iD and use it when publishing, submitting grant applications, and in similar cases.

How to register and create an ORCID iD

  1. Register an ORCID iD in a few steps
  2. Add information to the ORCID profile, connect other identifiers (such as Scopus Author ID or Researcher ID) if existent, set privacy preferences for the entire profile or individual pieces of information
  3. Create a list of your publications by import (for example from Google Scholar, Web of Science, CrossRef, BASE) or by manual addition
  4. Use the ORCID iD on your own website, when submitting grant applications or manuscripts, on your business card, and so forth

Benefits

  • unambigious identification of a person (also in the case of multiple persons with the same name, name changes, or differing spelling of a name)
  • unambigious attribution of biography and individual research output (such as publications, research data, software)
  • automated creation of publication lists (optional)
  • data privacy
  • easier communication with research funding institutions, academic societies, publishers and repositories (for example when submitting grant applications or manuscripts, or when registering for a conference)
  • simplified monitoring of research outputs of universities, departments, institutes and research groups

Data privacy

Privacy of data is an essential principle of ORCID. Users have full control over which information they add and over which information is visible for only oneself, trusted parties or the public. Only the name and the identifier (the ORCID iD) are always visible publicly.

ORCID, the organisation behind the ORCID iD

ORCID is the organisation responsible for assigning the ORCID iD. ORCID is non-profit and driven by the scientific community. Humboldt-Universität zu Berlin is an official member of ORCID.

Further information

Further information and support for using ORCID can be found on ORCID's official website and on the website of the project ORCID DE which promotes the use of ORCID in Germany.

Furthermore, the website of Charité lists answers to frequently asked questions about ORCID.

Use at Humboldt-Universität

At Humboldt-Universität the use and display of an ORCID iD is integrated on the repository (edoc-Server) and the research information system. It is also possible to log-in to ORCID via a HU account. Other applications are in preparation.

ORCID Consortium Member Organization logo(ORCID logo on the left side, text 'Consortium Member Organization' on the right side)

Humboldt-Universität is an official member of ORCID.

 

Affiliation

Screenshot of a snippet of a scientific journal article which states the title of the article as well as the authors and their affiliations (highlighted in yellow)

Example of how authors and their affiliations are commonly given in a research article

In their publications, scientists usually provide information on their affiliation to at least one academic institution or research organisation. This relationship between an author and an institution is of great importance, for example for monitoring publication output of individuals and institutions as well as for billing of publication-based charges. Furthermore, the affiliation is required to be not only comprehensible and evaluable for individuals but also for computers. The information on the instutition therefore needs to be consistent and standardised.

It is thus important that members of Humboldt-Universität provide correct affiliation details and state their affiliation to Humboldt-Universität zu Berlin in a predefined standardised format. For this reason, Humboldt-Universität zu Berlin issued affiliation guidelines which specify a consistent format for stating the affiliation to Humboldt-Universität, while allowing a certain degree of flexibility.

Affiliation guidelines of Humboldt-Universität zu Berlin

The affiliation guidelines of Humboldt-Universität have been published in October 2020 (Amtliches Mitteilungsblatt 47/2020). They are intended to help researchers of the Humboldt-Universität zu Berlin to correctly label their publications. They are mandatory and must be complied with for all research publications.

The following reading version of the affiliation guidelines includes an English translation as well as explanations and examples that clearly illustrate the application of the guidelines and thus the correct indication of affiliation for researchers on only a few pages:

Support

The university library and the Research Service Centre offer support in regard to questions of giving the affiliation, the registration and use of ORCID iDs (see author identification) and other requests via epub-support@hu-berlin.de.